Prefill & Send

Generate a unique prefilled Google Form link for each contact and send it by email — with editable, read-only, or hidden fields, segment targeting, and delivery tracking.

Quick Answer

How do I send prefilled Google Forms to my contacts?

Use Formfacade's Prefill & Email. Go to formfacade.com/prefill, import your Google Form, then open Share → Create prefill links. Fill in the values you want pre-entered for each contact, mark fields as editable, read-only, or hidden, and send the personalized links from your connected Gmail — to everyone or a filtered segment — with tracking for deliveries, submissions, and abandonment.

Prefill & Send gives every contact a form that already has their details filled in — then emails it to them. Respondents confirm or complete their info instead of typing it from scratch, which lifts response rates and keeps your data clean.

Full walkthrough coming soon

This page covers the overview and how to get to prefill links. A complete walkthrough — built around post-workshop feedback with locked Name and Email fields and a Gmail send — is being captured now.

What you can do

Capability	What it does
Secure prefill links	Prefill fields without exposing sensitive data in the URL.
Field permissions	Mark prefilled fields as editable, read-only, or hidden to prevent accidental changes.
Bulk link generation	Add contacts manually, import from Google Sheets, or import from other forms — one unique link per contact.
Gmail integration	Connect your Gmail and send personalized emails with prefill links directly from Formfacade.
Email distribution	Send to all contacts or target specific segments based on filters.
Email templates	Compose with rich-text formatting or reuse saved templates.
Engagement tracking	See reports on sent, delivered, and failed emails, plus submissions and abandonment.

Getting to prefill links

Start at formfacade.com/prefill

Go to formfacade.com/prefill, click Try it free, and choose Prefill your Google Forms. (You can also create a new form, or convert a PDF to a form.)

The 'How do you want to prefill your form?' screen with options Prefill your Google Forms, Create a new form, and Convert a PDF to a form — Choose Prefill your Google Forms to start from an existing form.

Import your form

Paste your form's link (or Browse from Drive) and click Prefill form. Formfacade makes a copy and opens it in the Formfacade interface.

Open Share → Create prefill links

In the Share tab, find Create prefill links under More options on the right.

The Share tab with More options listing Add collaborators, Add contacts, Create prefill links (highlighted), and Email to fill form — Share → More options → Create prefill links.

Create a new prefill

Click + Create new prefill to start a link with some answers already filled in.

The Prefill links screen with no links yet and a Create new prefill button — Prefill links — create your first one to send a link with answers already filled in.

Field permissions at a glance

Permission	Respondent can…	Use it for
Editable	See the value and change it	Details you want confirmed or corrected
Read-only	See the value but not change it	Locked details like name or email
Hidden	Not see the value at all	Tracking or internal fields

🚧

This guide is on the way

We're writing it from the real product, screenshot by screenshot.

The full guide follows a post-workshop feedback form: each attendee gets a link with their name, email, and session pre-filled — name and email locked — sent from Gmail with a saved template.

What this page will cover

Entering prefill values
Locking fields as read-only
Generating links in bulk from a Google Sheet
Sending from Gmail with a saved template
Tracking deliveries and submissions
Proof: the prefilled form with locked fields

In the meantime:Start with the Quickstart Try Formfacade

Next steps

Autofilling fields live from a sheet instead? See Lookup Sheets.
Sending confirmation receipts on submit? See Email Notifications.
Managing responses as a team board? See Responses.