Responses
View and manage submissions on Formfacade's Responses board — statuses like Abandoned, Submitted, Completed, and Trash, custom statuses, column actions, and the Google Forms and Sheets views.
Quick Answer
How do I view and manage responses in Formfacade?
Open the Responses tab for a structured board that groups submissions into statuses — Abandoned, Submitted, Completed, and Trash. Drag cards between columns, add your own statuses, and use each column's ⋮ menu to search, notify people, print, or hide. You can also read the same responses in the underlying Google Form (Summary, Question, Individual views) or in the linked Google Sheet.
Once your form is built, styled, and shared, it's time to read the responses. You can always view them in the underlying Google Form and linked Sheet (see How Responses Sync) — but Formfacade also gives you a structured board to organize and act on them.
The Responses board
The Responses tab is a status board (kanban) that groups every submission into columns you can drag between.
It ships with four default statuses:
| Status | What it means |
|---|---|
| Abandoned | Someone started the form but didn't submit |
| Submitted | A completed submission |
| Completed | Your workflow's done state — mark responses you've handled |
| Trash | Removed responses |
Each response is a card showing its number (e.g. #2), the respondent's
name, and how long ago it arrived. Drag a card to another column to change
its status.
Add your own statuses
The four defaults are just a starting point. Click + STATUS to add your own columns — rename, reorder (drag), or pin them — then Save. This lets the board mirror your real workflow (e.g. New → Contacted → Won).
Column actions (the ⋮ menu)
Each column's three-dot (⋮) menu has actions for the responses in it. The exact options depend on the column:
| Action | What it does |
|---|---|
| Search | Find responses within the column |
| Contactable | Filter to responses you can reach (e.g. Abandoned) |
| Notify Abandoned | Email people who didn't finish the form |
| Notify respondent | Email the person who submitted |
| Notify approvers | Email your approvers for review |
| Notify collaborators | Email your team |
| Print the column's responses | |
| Hide | Hide the column from the board |
| Privacy | Privacy options for the responses |
View in Google Forms & Sheets
The board is one of two synced views of the same data. To read responses the Google way, open the underlying Google Form (via Launch in Edit → Advanced) and go to its Responses tab:
- Summary — charts and aggregates per question.
- Question — every answer, one question at a time.
- Individual — one respondent at a time.
- View in Sheets — open the linked spreadsheet. Not linked yet? Create or connect one — see How Responses Sync.
Deletions are permanent
Responses deleted in Google Forms can't be restored. If you might need a response later, move it to a status (like Trash) on the board instead of deleting it in Google Forms.
Next steps
- Summarize responses with Reports.
- Automate follow-ups with Email Responses.