Email Notifications

Send a personalized confirmation email on every Google Forms submission — with the respondent's own answers merged into the subject and body. No code.

Quick Answer

How do I send a confirmation email when someone submits my Google Form?

Use Formfacade's Email Notification. Import your form at formfacade.com/collaboration and click Add notifications. Pick which field holds the respondent's email, write a subject and body, and insert the respondent's own answers with the @ menu. Submit a test to confirm, and from then on every submission sends a personalized email automatically. You can also notify your team on each new response.

Email Notification turns a plain Google Form into an automated onboarding experience: the moment someone submits, they get a branded, personalized email built from their own answers — no scripts, no mail merge.

Use case

You're hosting a live workshop, "Building Real-Time AI Agents with MCP Toolbox & BigQuery." When a developer registers, they should immediately get a confirmation that greets them by name, lists the prerequisites, and includes the date, time, and meeting link — with their chosen focus area echoed back so they can correct it. That's exactly what Email Notification sets up.

Set it up

Import your form and add notifications

Go to formfacade.com/collaboration, click Import Google Form, paste your form's link (or Browse from Drive), and click Add notifications.

The 'Add email notifications to your Google Form' screen with a link field, Browse, and an Add notifications button — Import the form and click Add notifications to start.

Pick the respondent's email field

Formfacade opens the Responses tab and asks which form question holds the respondent's email address — it usually detects and selects it for you. Optionally let respondents edit their response and join the workflow, then click Next.

The Email respondent dialog asking which field is the respondent's email address, with an option to let them edit their response — Choose which field is the respondent's email — usually auto-detected.

Write the subject — with form fields

Type the email subject. Insert the respondent's own answers by typing @ and picking a field (and RESPONSEID() for a unique reference). Here the subject becomes "Confirmed: AI Agents & BigQuery Workshop 🚀 - @Full Name".

The subject field with an @ menu listing form fields (Full Name, Email Address, primary focus, GitHub Username) to insert — Type @ to merge a form field into the subject line.

Write the body — with form fields

Compose the email in the rich-text editor — headings, bold, italic, lists, images, and links. Insert fields with the @ button in the toolbar; they appear as tokens like ${entry…} and resolve to each respondent's answer when the email is sent.

The email body editor with a rich-text toolbar and a drafted workshop confirmation including merged fields and workshop details — Draft the body and drop in fields with @ — greeting, prerequisites, date, time, and meet link.

Test it

Formfacade prompts you to test the notification. Click through to submit a real response to your form, then check whether the email arrives.

The Test email notification step with a 'Click here to submit a response' link and Yes / No buttons — Submit a test response, then confirm whether the email arrived.

The result

Seconds after the test submission, the email lands in the inbox — with the subject and body filled in from the answers: it's addressed to Aryan Irani, the subject reads "Confirmed: AI Agents & BigQuery Workshop 🚀 - Aryan Irani", and the focus area shows the selected Software Development.

The received Gmail message with the merged subject and a fully rendered confirmation body including the respondent's name and focus area — The delivered email — every merge field resolved to the respondent's own answers.

Back in the interface, click Yes (you got the email) and Formfacade confirms you're done — every future submission now sends this email automatically.

A 'You are all set!' confirmation saying users should receive an email notification when they submit the form — You're all set — new submissions trigger the email from now on.

Also available

The flow above sends a confirmation to the respondent. Email Notification can also:

Notify your team — email you and chosen collaborators on every new response.
Brand the email — add your logo, personalize the message, and format the text.
Work from Gmail — open a response in Gmail to edit it, add notes, and update its status.

Next steps

Emailing each respondent a quiz result? Pair this with Assign Points.
Sending prefilled forms by email instead? See Prefill & Send.
Managing responses as a team board? See Responses.